HIPAA Compliant Encrypted Email
What is encrypted email & why do I need it?
An Encrypted Email allows you to send a secure message without the inherit risk of the data being intercepted, protecting the content from being viewed by someone other than the intended recipient(s).
Aspida Mail was created for the safe transmission of electronic Protected Health Information (ePHI) via email. On a surface level, HIPAA standards requires ePHI to be securely transmitted and stored. Aspida Mail offers a complete email solution that sends, receives and stores your mail securely.
How does Aspida Mail Work?
The Aspida Mail system is easy to setup and simple to use. Aspida Mail will work with any IMAP enabled service, including mail clients, practice management software, cell phones, tablets and more. Aspida Mail is a complete email system.
The email is encrypted by a keyword, Encrypt, written anywhere in the SUBJECT or BODY of the email. Our system recognizes this keyword and holds that message on our secure server. The recipient then gets a replacement message with a link to click and view the email.
The first time they receive an encrypted message from Aspida, they have to register by creating a username (which is their email address) and password. Then they are able to open up the message, view it, and securely reply back. By doing this, we are able to track and audit the life of the email.
This is how we protect you and your patient’s information.
Can I use my current email address?
If you are using emails associated with your domain – Yes. All you have to do is simply update your MX records to point to our mail server, and you are up and running!
If you are currently using a Gmail, Hotmail, or other single email address – No. We would set you up with a new email address on our Aspidamail.com domain and help you get set up to securely send and receive Encrypted Email.